Mutual of Omaha Mortgage

Administrative Assistant

Mutual of Omaha Mortgage Reverse - San Diego, CA - Full Time

We are searching for an AdministrativeAssistant to join our team!

This position provides a variety of marketing and administrative day-to-day services to our team of loan originators and sales managers. Day to day duties will include providing general marketing and technology support to our loan officers, preparing corporate correspondences, maintaining our internal technology platforms, and preparing production reports as needed. This position will also be responsible for the overall coordination of projects and events, ensuring deadlines are met.

Responsibilities:
 

  • Provide day-to-day assistance to Loan Officers via Sales Support Help Desk
  • Coordinate monthly training calendar
  • Manage internal roster of sales team, accounting for new hires and terminations
  • Create collateral including powerpoints, agendas, and flyers
  • Manage webinar and internal meeting platforms
  • Document internal procedures and maintain web-based document library, auditing as needed
  • Create internal forms and job aids for the sales team
  • Manage logistics for internal meetings, events, and corporate sponsorships
  • Coordinate special projects as required
  • Prepare production reports for senior management
  • Perform general administrative duties as needed
  • Identify and initiate opportunities for process improvement
Requirements:
  • BA or BS in Business, Marketing or related field preferred
  • Excellent Microsoft Power Point and Excel skills
  • Encompass experience a plus
  • Salesforce experience a plus
  • Highly structured and organized with ability to balance competing timelines
  • Excellent oral and written communication skills
  • 3-5 years administrative support experience
  • Basic knowledge of mortgage lending

Salary Range for role is $24- $28 an hour.
Apply: Administrative Assistant
* Required fields
First name*
Last name*
Email address*
Location
Phone number*
Resume*

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or paste resume

Paste your resume here or attach resume file

What type of employment are you seeking?*
Do you have any relatives working with us?*
Have you ever been dismissed or involuntarily terminated from a company?*
Have you previously worked for Mutual of Omaha Mortgage, Synergy One Lending, Retirement Funding Solutions or an affiliated company?*
What is your desired salary range?*
Please list your highest level of education achieved, including educational institution and major.*
Are you currently the owner/operator of any other business?*
Are you on an exclusionary list of any investor, institution or agency?*
Have you been subject to any regulatory fines or actions in the past?
Please list three professional references. For CA Residents Only - Please review our privacy/CPRA policy prior to providing information - https://www.mutualmortgage.com/legal/privacynoticejob/*
Tell us about your Current/Most Recent Employment: (Employer Name, Job Title, Dates of Employment and Reason for Leaving). If you do not have previous employment please enter N/A.*
Tell us about your previous employer prior to your current employer: (Employer Name, Job Title, Dates of Employment and Reason for Leaving). If you do not have previous employment please enter N/A.*
Tell us about your third most recent employer (Employer Name, Job Title, Dates of Employment and Reason for Leaving). If you do not have previous employment please enter N/A.*
Have you been employed with Mutual of Omaha Bank or CIT after January 1st 2019?
Please review the following information and make a selection:

I authorize Mutual of Omaha Mortgage to investigate all statements included in this application and any supporting documents, based on the requirement of the job for which I am applying or for a job to which I may be promoted or reassigned in the future which includes but is not limited to: employment, education, and related areas. I hereby release all individuals, companies, corporations, schools, legal and governmental agencies from all liability in providing such information

If I am offered employment, I will, as a condition of employment, be required to submit proof of my identity and legal right to work in the United States. I understand that I will be required to possess and present a valid driver’s license and an acceptable driving record if my job requires me to drive in the course of my work. If hired, I agree to abide by the policies and procedures of Mutual of Omaha Mortgage.

I understand that if hired, my employment will be what is commonly known as “at will” employment. This means that I or Mutual of Omaha Mortgage may terminate the employment relationship for any reason, at any time. I understand and agree that Mutual of Omaha Mortgage retains the right to demote, transfer, and change my job duties and my compensation at any time with or without notice.

I certify that all the information on this application and any supporting documents are true and complete. I also understand that if hired, and such information is found to be false, misrepresented, or if information was omitted, it will be considered grounds for termination or my employment if found at a later date.

I understand that no supervisor may alter or amend the conditions described above, and that such conditions can only be altered or amended by a written agreement signed by the CEO of Mutual of Omaha Mortgage.*
California Applicants can review their rights under CPRA - https://www.mutualmortgage.com/legal/privacynoticejob/ **
Will you require sponsorship now or in the future?*
The following questions are entirely optional.
To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Gender
Race/Ethnicity
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status
I IDENTIFY AS ONE OR MORE OF THE CLASSIFICATIONS OF PROTECTED VETERAN LISTED ABOVE
I AM NOT A PROTECTED VETERAN
I DON’T WISH TO ANSWER
Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:
YES, I HAVE A DISABILITY, OR HAVE HAD ONE IN THE PAST
NO, I DO NOT HAVE A DISABILITY AND HAVE NOT HAD ONE IN THE PAST
I DO NOT WANT TO ANSWER

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Name Date
Human Check*